Modernizing Trial Practice with the Virtual Evidence Courtroom

Modernizing Trial Practice with the Virtual Evidence Courtroom

According to a Bloomberg Law article by Elyssa Brezel, New York’s Commercial Division has introduced Rule 25-a, which encourages the use of a “virtual evidence courtroom” (VEC) to streamline exhibit management and trial workflows. The platform centralizes digital evidence, connects directly to each case’s e-filing docket, and supports a more consistent, transparent trial process. The rule reflects the court’s broader modernization push, positioning commercial litigation for a more digital, reliable foundation.

Brezel explains that the VEC operates as a unified exhibit room where all participants can upload and review materials in real time. This replaces a long-standing mix of binders, PDF attachments, and file-sharing links that often created version conflicts and confusion. The VEC also supports hybrid proceedings by giving in-person and remote participants a synchronized view of exhibits. Brezel notes that judges are expected to raise VEC use during pretrial conferences, and attorneys should come prepared to discuss workflows and permissions.

The article also outlines practical limitations. The system only accepts PDF/A files, meaning lawyers must convert documents beforehand. It also cannot handle audio or video files; they must be handled separately. Brezel further clarifies that VEC uploads are not the same as filings; materials must still be submitted to the clerk’s docket when required.

For managing partners, early adoption of the virtual evidence courtroom can strengthen trial readiness, reduce administrative strain, and align firms with a state court system that continues to prioritize digital efficiency.